2017-2018 ACE Calendar

President: Suzanne Steel • Download 2017-2018 ACE Calendar


JULY 2017

  • Board Meeting, July 17, 3 p.m. Eastern, by Zoom
  • President continues working with 2018 Annual Conference Program Committee chair to make sure arrangements are progressing smoothly.
  • President appoints a Nominating Committee, chaired by the Past President, that consists of three to five former presidents. The committee works to identify two candidates for Vice President and works with appropriate directors to oversee the nomination of director-elect candidates.
  • Directors work with Past President to begin the process of selecting two candidates for director-elects.
  •  Learning Community Director begins working with Learning Community chairs to develop annual activities. Emphasis should be on developing goals and an action plan for the year ahead.
  • Learning Community Director continues working with 2018 ACE Annual Conference Program Committee chair to establish a process for Learning Community input into the call for proposals and conference planning sessions.
  • Learning Community chairs send names of all Learning Community officers to the Learning Community Director and Executive Director by Monday, July 31.

AUGUST 2017

  • Board Meeting August 21, 3 p.m. Eastern, by Zoom
  • President reminds directors, committee chairs and task force chairs to complete and submit their fall reports to the President and Executive Director by September 22.
  • President-elect, with help from the Executive Director and input from Learning Community Director and leaders, begins planning for improvements to the 2018 Critique and Awards (C&A) Program. This may include revisions to the C&A rules, classes, entry forms, critique forms, quality of judging and critiques, and other items. Learning Community leaders may poll Learning Community members to gather suggested revisions for the following year’s program.
  • President-elect reminds Learning Community chairs to send proposed revisions for the C&A program and the names and contact information for all judges, including the selection of the Outstanding Professional Skill award judge, to the President-elect and Executive Director by November 1.
  • President-elect names the 2019 ACE Conference program committee chair and assists with the committee member recruitment.
  • Learning Community Director reminds Learning Community chairs to complete the strategic planning process by finalizing goals and action plans for the year by September 22.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

SEPTEMBER 2017

  • Board Meeting, September 18, 3 p.m. Eastern, by Zoom
  • UPCOMING: ACE Fall Board Meeting October 9-12, 2017 (October 8-12 for officers), Scottsdale.
  • Officers, Directors, committee chairs and task force chairs submit fall reports to the President and Executive Director by September 22.
  • Officers, Directors submit annual action plans to the President and the Executive Director by September 22.
  • Learning Community chairs submit fall reports, including annual action plans, to the Learning Community Director and Executive Director by September 22.
  • Directors submit names and biographical data for director-elect nominees to the Nominating Committee chair for consideration by September 22.
  • Membership Director ensures each state has a state representative.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

OCTOBER 2017

  • ACE Fall Board Meeting October 9-12, 2017 (October 8-12 for Officers), Scottsdale.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Membership Director sends final version of update to the membership no later than the third week of the month.
  • Executive Director supplies Learning Community Director and chairs with a list of C&A judges from the previous year to begin recruitment for 2018.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month. A reminder that online membership renewals and payments begin December 1 will be included in the update.

NOVEMBER 2017

  •  Board Meeting November 20, 3 p.m. Eastern, by Zoom
  • Learning Community chairs submit written recommendations for C&A program revisions to the President-elect and Executive Director by November 9. These recommendations will then be submitted for board approval at its November meeting.
  • Development Fund Officer calls for grant applications during the first week of November and announces that all required materials must be submitted by Friday, December 1.
  • President-elect asks Learning Community chairs to continue recruiting judges for the 2018 C&A program.
     Learning Community Director continues working with Learning Community chairs and the Program Committee chair to develop the 2018 ACE conference program. Learning Community chairs remind members of the deadline for proposals.
  • President-elect works with Executive Director to ensure that all C&A materials are revised, as needed, and made available online by December 1.
  • Membership Director, working with the Executive Director, announces the availability of online membership renewals and payments beginning December 1.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

DECEMBER 2017

  • Board Meeting December 18, 3p.m. Eastern, by Zoom
  • Learning Community chairs submit C&A judge names and contact information to Learning Community Director and Executive Director by December 1.
  • President-elect invites members to participate in the Critique & Awards program beginning January 2, 2018.
  • President-elect confirms that the program committee is in place for the 2019 ACE conference.
  • Nominating Committee chair (Past President) submits names and biographical data for Vice President and director-elect candidates to the President and Executive Director by February 2.
  • President-elect (who will be President at the time of that meeting) appoints the 2019 Annual Conference Program Committee by January 2, including a chair or co-chairs, the Professional Development Director and wide representation by region and membership groups, including retirees. The committee should include Learning Community representatives or work closely with the Learning Community in annual conference program planning.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month, which will include a listing of upcoming award programs.

JANUARY 2018

  • Board Meeting January 23, (January 15 is a holiday), 3 p.m. Eastern, by Zoom
  • Development Fund Committee selects grant recipients and notifies the President and Executive Director by January 5. The board considers the recommendations during its January meeting. Once the grant awards are approved, the Development Fund Director notifies applicants about the status of their grant requests and asks that grant recipients contact the Executive Director to request a disbursement of funds.
  • President-elect and Executive Director contact judges with C&A details by January 12.
  • President and Executive Director announce all award programs during the first week of January, explain the submission process, and encourage members to enter or make nominations for the various awards, listed below.
  • ACE Critique and Awards – President-elect and Executive Director remind members multiple times in January that C&A entries must be submitted online by February 2.
  • Pioneer Awards – President and Executive Director solicit nominations, which must be submitted by February 28. Winners are selected by the Board on its next call.
  • Professional Award – President and Executive Director solicit nominations from members, which must be submitted by February 28. President appoints a selection panel comprised of past recipients and national agriculture communications organization presidents, who recommend a recipient by the next Board meeting.
  • Awards of Excellence – Learning Community chairs solicit nominations from their members and set up a selection process. They review the nominations and send the names of recommended recipients to the Learning Community Director by February 28. The Learning Community Director provides the names of those selection for consideration and vote by the board during the next board meeting.
  • Reuben Brigham Award – President solicits nominations from the 2018 Conference Program Committee. The board selects the recipient during its March meeting.
  • JAC Article of the Year Awards – JAC editorial board chooses judges to select the award recipients. A representative of the editorial board recommends award recipients during the March ACE board meeting. Once the board approves the recommendation, the JAC editorial board chair notifies the award recipients.
  • Research Paper of the Year Award – Research Learning Community chooses the award recipient and makes a recommendation during the March board meeting. Once the board approves the recommendation, the Research Learning Community chair notifies the award recipients and works with Executive Director to order the necessary plaques.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

FEBRUARY 2018

  • Board Meeting February 19, 3 p.m. Eastern, by Zoom
  • Past President and Executive Director announce the online election of appropriate directors-elect and a vice president by February 28.
  • President works with Board to identify an ACE representative for ECOP/ESCOP/AHS Communications & Marketing Committee to begin January 2019.
  • President-elect and Executive Director begin sending critiques through Submittable to all C&A program entrants, and notifying them of results. Notification includes conference registration information.
  • President and Executive Director remind members on February 1 that nominations for the Pioneer Award, Professional Award, Reuben Brigham Award and the Awards of Excellence must be submitted by February 28.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

MARCH 2018

  • Board Meeting March 19, 3 p.m. Eastern, by Zoom
  • President announces election results to the membership, once it is confirmed that all candidates have been notified of the election results. The President notifies winners, while the Past President notifies those who did not win.
  • President notifies the Reuben Brigham Award recipient and the nominator, and invites the recipient to the annual conference, arranges for a plaque with the Executive Director, and sends a letter of thanks to the people whose nominees did not win.
  • President notifies the recipient of the Professional and Pioneer Awards, the recipient's nominator and the recipient's administrator, who is asked to support the recipient's attendance at the annual conference.
  • President-elect and Executive Director continue selection of Outstanding Professional Skill award winners, working with select C&A judges in each category, notifying OPS winners. Notification includes a request to include a video of the winning award at the 2018 ACE conference and conference registration information.
     Membership Director and committee review and update the ACE State Representative Handbook. Revisions should be reviewed during the April board meeting.
  • Learning Community Director begins working with Learning Community chairs to update the Learning Community Leader Handbook, if necessary. Revisions should be reviewed during the April board meeting.
  • President-elect and Executive Director work with the ACE conference planning committee on the C&A awards program and display.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

APRIL 2018

  • Board Meeting April 16, 3 p.m. Eastern, by Zoom
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

MAY 2018

  • Board Meeting May 14, 3 p.m. Eastern by Zoom
  • President-elect begins working with Executive Director to update the calendar for 2018-2019, including board meeting schedule. The calendar should be ready by the summer board meeting.
  • Membership Director calls for submissions for the ACE Update the first week of the month. The Marketing Director will provide input as appropriate. Executive Director sends final version of update to the membership no later than the third week of the month.

JUNE 2018

  • Board Meeting June 18, 3 p.m. Eastern, by Zoom
  • President contacts all directors and committee chairs, reminding them that year-end reports are due to Executive Director July 13.
  • Learning Community Director reminds Learning Community chairs to prepare their year-end reports, with input from their members by July 13. He/she invites Learning Community chairs to present their reports to the board at the summer board meeting in August.
  • Learning Community Director sends the Leader Handbook, if revised, to the Executive Director for posting on the web by July 13.

JULY 2018

  • Board Meeting July 16, 3 p.m. Eastern, by Zoom
  • All directors and committee chairs reports are due to Executive Director July 13.
  • President-elect shares 2018-19 calendar with the board.
  • President and Executive Director begin work on summer board meeting agenda.
  • President-elect begins making inquiries to fill appointments on committees, boards, and task forces for the year ahead.
  • Directors, committee chairs and task force chairs submit year-end reports to the President and Executive Director by July 13.
  • Learning Community chairs submit year-end reports, including an updated three-year professional development plan, to the Learning Community Director and Executive Director by July 13. Learning Community chairs also distribute their reports to members.

AUGUST 2018

  • Board Meeting August 4-5, Scottsdale
  • ACE Annual Conference at the Ag Media Summit, Scottsdale, August 5-8.


CONTACT
Holly Young, Executive Director, ace.info@unh.edu
59 College Road, Taylor Hall
Durham, NH 03824 Phone: 855 657-9544
Alternate Phone: 603 862-1564
Fax: 603 862-1585

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